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Job Positions

Overview

Job positions in Skillsheet are the foundation of your recruiting workflow. Each position represents an open role at your company and serves as the hub for sourcing candidates, tracking applications, and collaborating with your team. Skillsheet’s AI tools help you write compelling job postings and automatically parse requirements so you can start sourcing faster.

Creating a New Position

Create a New Position

6 steps
1

Navigate to Positions

Click Positions in the left sidebar.

2

Click Create Position

Click Create Position in the top-right corner.

3

Fill in the required fields

Enter the required fields:

  • Job Title — The role name candidates will see (e.g., “Senior Backend Engineer”).
  • Department — The team or department this role belongs to.
  • Location — On-site address, remote, or hybrid. You can specify multiple locations.
  • Employment Type — Full-time, part-time, contract, or internship.
4

Add a Job Description

Add a Job Description manually, or use the AI-powered job posting feature described below.

5

Define Requirements

Define Requirements for the role, or let AI extract them from your description.

6

Save or Publish

Click Save Draft to save without publishing, or Publish to make the position live.

AI-Powered Job Posting

Instead of writing a full job description from scratch, you can let Skillsheet’s AI generate one for you.

Generate an AI Job Description

6 steps
1

Open the AI Generator

In the position creation form, click Generate with AI.

2

Describe the role

Describe the role in plain language. For example:

  • “We need a senior backend engineer who knows Python and has experience with distributed systems. They’ll lead a team of three and work on our real-time data pipeline.”
3

Generate the description

Click Generate Description.

4

Review the output

The AI produces a complete, professional job posting including:

  • A role summary
  • Key responsibilities
  • Required qualifications
  • Preferred qualifications
  • Benefits and compensation framing
5

Edit as needed

Review and edit the generated description as needed.

6

Apply the description

Click Use This Description to apply it to the position.

Tip

  • Be specific about seniority level, tech stack, and team context.
  • Mention any unique selling points about the role or company.
  • Include compensation range if you want the AI to incorporate it.
  • The more detail you provide, the more tailored the output will be.

Job Requirements Parsing

Skillsheet’s AI can automatically parse a job description and extract structured requirements.

  • Must-Have Requirements — Non-negotiable skills, experience levels, or qualifications. Candidates who lack these will be flagged during sourcing.
  • Nice-to-Have Requirements — Preferred but not required qualifications. These are used to rank candidates but will not disqualify them.

Extract Requirements with AI

5 steps
1

Start extraction

After entering or generating a job description, click Extract Requirements.

2

AI scans the description

The AI scans the description and categorizes each requirement.

3

Review and adjust

Review the extracted list. Drag items between Must-Have and Nice-to-Have to adjust.

4

Add missing requirements

Add any requirements the AI may have missed.

5

Save requirements

Click Save Requirements.

These structured requirements feed directly into candidate matching and agentic sourcing, so accuracy here improves your results downstream.

Publishing to the Job Board

Once your position is ready, you can publish it to Skillsheet’s public job board.

Publish to the Job Board

4 steps
1

Publish the position

Open the position and click Publish.

2

Confirm the details

Confirm the details on the preview screen.

3

Position goes live

The position will appear on your company’s public job board immediately.

4

Share the link

Share the direct link with candidates or post it on external platforms.

Published positions display your company branding, the full job description, and an Apply button for candidates.

Managing Published Positions

  • Unpublish — Temporarily remove a position from the job board without deleting it. Go to the position and click Unpublish.
  • Edit — You can edit a published position at any time. Changes are reflected on the job board immediately.

Managing Applications

When candidates apply through the job board or are added to a position through sourcing, they appear under the Applications tab of the position.

  • Review Applications — Click on any candidate to view their profile, resume, and match score.
  • Move Candidates — Drag candidates between pipeline stages (e.g., Applied, Screening, Interview, Offer, Hired).
  • Bulk Actions — Select multiple candidates to move, reject, or message them in batch.
  • Filters — Filter applications by match score, date applied, source, or pipeline stage.

Closing or Archiving Positions

When a role is filled or no longer open:

Close or Archive a Position

4 steps
1

Open the position

Open the position and click Close Position.

2

Choose a reason

Choose a reason: Filled, Cancelled, or On Hold.

3

Record the placement

Optionally select the hired candidate to record the placement.

4

Confirm

Click Confirm.

Closed positions move to the Archived tab. You can reopen an archived position at any time by clicking Reopen Position.

Info

Archived positions and their candidate data are preserved indefinitely and remain searchable.

Using Positions with Agentic Sourcing

Positions integrate directly with Skillsheet’s agentic sourcing to automatically find and rank candidates.

Set Up Agentic Sourcing

5 steps
1

Go to the Sourcing tab

Open the position and go to the Sourcing tab.

2

Start Agentic Search

Click Start Agentic Search.

3

AI builds a search strategy

The AI uses the position’s title, description, and parsed requirements to build a search strategy.

4

Review search parameters

Review the search parameters and adjust if needed.

5

Run the search

Click Run Search to start.

What Happens During Agentic Sourcing

  • The AI searches Skillsheet’s candidate database and external sources.
  • Candidates are scored against your must-have and nice-to-have requirements.
  • Results are ranked by match quality and added to the position’s Sourced pipeline stage.

Warning

Each agentic search consumes 5 credits per execution.

Reviewing Sourced Candidates

  • Sourced candidates appear with a Match Score indicating how well they fit the requirements.
  • Click on any candidate to see a detailed breakdown of which requirements they meet.
  • Move promising candidates into your active pipeline with one click.

Best Practices

Tip

  • Use AI descriptions as a starting point — Always review and personalize AI-generated content to reflect your company’s voice.
  • Keep requirements precise — Overly broad requirements dilute match scores. Be specific about years of experience, technologies, and competencies.
  • Close positions promptly — Archiving filled roles keeps your active dashboard clean and your team focused.
  • Leverage shared positions — If your team is collaborating on a hire, make sure the position is visible to all relevant members. See Team Management for details.